Booking Conditions

1.    Fees

1.1  All course fees are exempt from VAT

1.2  For course and chalet bookings a non-refundable deposit must be made at time of booking.

1.3  For course and chalet bookings made within 6 weeks prior to the intended arrival date full payment must be made at time of booking.

1.4  B&B bookings must be paid in full at time of booking.

1.5  Tailormade bookings require a 25% non-refundable deposit to confirm the booking offer or a Purchase Order to cover the full amount, along with a signed copy of our terms and conditions.

1.6  For course and accommodation bookings which are to be invoiced to a company, a Purchase Order for the full amount must be received by Glenmore Lodge prior to confirmation.

1.7  All balance payments for course and chalet bookings must be made 6 weeks prior to the intended arrival date. If the deposit has been paid by credit/debit card the balance will be automatically be debited from your card on due date.

1.8  On conculsion of a tailormade booking, or in the circumstances of a cancellation by the Client the outstanding balance is payable in full within 14 days of the date on the invoice. If payment is not received within the specified time, we reserve the right to charge 4% interest above the Bank of Scotland base rate on the outstanding amount or a rate of interest in line with Late Payment of Commercial Debts (Interest) Act 1998 as appropriate.

1.9  All amendments to course and chalet bookings must be in notified writing and will be subject to an administration fee of £35.

 

2.    Cancellation by client

2.1  Deposits are non-refundable.

2.2  All cancellations and amendments to course or chalet bookings within 6 weeks prior to the arrival date will be liable for the full fee.

2.3  All cancellations to B&B and facilities bookings made within 24hrs of the intended arrival are subject to a £10 per person cancellation fee.

2.4  All tailormade bookings:

2.4.1      Cancellations made within 6 weeks of the start date of your event will be liable for 50% of  the full fee.

2.4.2      Cancellations made within 2 weeks of the start date of your event will be liable for 100% of the full fee.

 

3.    Cancellation by Glenmore Lodge

3.1  Glenmore Lodge will endeavour to run all courses as planned. However for operational reasons we may have to cancel/amend your booking.

3.2  In the event of cancellation of any booking by Glenmore lodge clients will be offered either:

3.2.1      Full refund of the fee paid to Glenmore Lodge; or

3.2.2      Transfer to any other course/date

 

4.    General

4.1  All course participants must complete and return a participation form at least 14 days prior to the course start date.

4.2  For U18’s the participation form must be completed and returned by a parent or guardian at least 14 days prior to the course start date or they will not be able to attend.

4.3  All course participants are strongly advised to take out appropriate cancellation, curtailment and accident insurance.

4.4  For all course bookings please ensure you meet the pre-requisites specified, before making your booking.

4.5  All final details for tailormade bookings  need to be advised 14 days prior to the intended arrival date.

4.6  Unless specifically agreed, the organiser of a booking involving U18’s is fully responsible for those persons at all times including overnights.

Safety Policy:  The Client Partnership

All courses at Glenmore Lodge are planned and supervised in a way designed to manage the risk of accident to both clients and instructors, while at the same time providing realistic, practical and beneficial training.

Outdoor activities, by their nature, contain a degree of hazard and risk and despite the greatest care accidents may still occur.

All clients on Glenmore Lodge courses should be aware that involvement places them at risk of accident and potential injury, possibly serious or even fatal. Under normal circumstances, unless otherwise informed, it is assumed that clients having enrolled on the course of their choice, are aware of and accept the inherent risk associated with the activity.

Instructors are responsible for the safety of their clients during periods of training or assessment.  In order to manage the risk, all clients are requested to draw to the attention of the instructor(s) if they are unhappy or feel the activity is beyond their ability.  No client, irrespective of circumstance, is required to undertake any aspect of the training or assessment and may withdraw from the course at any time.

Instructors are employed on the basis of their experience, and technical ability and will possess the relevant qualities and have received the appropriate training required to deliver the programme.

On rare occasions due to conditions the instructor may decide that to pursue the training on the hill or water is inappropriate. The management team will support the instructors’ decision and we will work to provide relevant training in line with the broad aims of the activity.

During the training provided, instructors will use their reasonable endeavours to evaluate individual clients’ ability and in the unusual event that the instructor deems the clients’ ability is unsuitable for the training taking place, the client will be advised accordingly, and where possible alternative training more suited to their needs may be offered.

In order to facilitate safe practice, would all clients please note that in all circumstances the instructions provided by instructors should be followed.

All clients on Glenmore Lodge courses are required to declare if they have a medical condition or if they are using any medication.

All clients should be physically fit for the course they have chosen.

The foregoing terms and conditions will not affect any client’s statutory rights.